> ## Documentation Index
> Fetch the complete documentation index at: https://docs.mailgreet.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Scheduling Campaigns

> Schedule your email campaigns for optimal delivery timing

# Scheduling Campaigns

Timing can significantly impact your campaign performance. Learn how to schedule campaigns strategically for maximum engagement.

***

## Scheduling Options

When you're ready to send your campaign, you have several options:

<CardGroup cols={2}>
  <Card title="Send Now" icon="bolt">
    Deliver immediately to all selected recipients
  </Card>

  <Card title="Schedule" icon="calendar">
    Set a specific date and time for delivery
  </Card>

  <Card title="Timezone Optimized" icon="globe">
    Deliver at the same local time for all recipients
  </Card>

  <Card title="Smart Send" icon="brain">
    AI-powered optimal timing based on engagement data
  </Card>
</CardGroup>

***

## How to Schedule a Campaign

<Steps>
  <Step title="Complete Campaign Setup">
    Finish designing your email and configuring settings
  </Step>

  <Step title="Click Schedule">
    Instead of "Send Now", click the **Schedule** button
  </Step>

  <Step title="Select Date and Time">
    Choose when you want the campaign to be delivered

    * Select the date from the calendar
    * Choose the time (hour and minute)
    * Confirm the timezone
  </Step>

  <Step title="Confirm Scheduling">
    Review the scheduled time and click **Schedule Campaign**
  </Step>
</Steps>

***

## Best Times to Send

<Tabs>
  <Tab title="B2B Audiences">
    **Best days:** Tuesday, Wednesday, Thursday

    **Best times:**

    * 10:00 AM - 11:00 AM (mid-morning)
    * 2:00 PM - 3:00 PM (mid-afternoon)

    **Avoid:**

    * Monday mornings (inbox overload)
    * Friday afternoons (weekend mode)
    * Weekends (unless relevant to work-life content)
  </Tab>

  <Tab title="B2C Audiences">
    **Best days:** Thursday, Friday, weekends

    **Best times:**

    * 8:00 AM - 10:00 AM (morning routine)
    * 12:00 PM - 2:00 PM (lunch break)
    * 8:00 PM - 10:00 PM (evening browsing)

    **Consider:**

    * Shopping emails perform well on weekends
    * Entertainment content works evenings and weekends
  </Tab>

  <Tab title="Global Audiences">
    **Strategy:**

    * Use timezone optimization
    * Segment by region and send multiple times
    * Focus on subscriber's local business hours

    **Common approach:**

    * Send at 10 AM recipient's local time
    * Or split into regional batches
  </Tab>
</Tabs>

<Tip>
  These are general guidelines. Always test different times with your specific audience and analyze the results.
</Tip>

***

## Managing Scheduled Campaigns

### Viewing Scheduled Campaigns

1. Go to **Campaigns** in the sidebar
2. Click the **Scheduled** tab
3. View all pending scheduled campaigns

### Campaign Status

| Status        | Description                       |
| ------------- | --------------------------------- |
| **Scheduled** | Set to send at future date/time   |
| **Pending**   | About to start sending            |
| **Paused**    | Scheduled but temporarily stopped |

### Modifying a Scheduled Campaign

<Warning>
  You can only edit a scheduled campaign before it starts sending. Once delivery begins, changes cannot be made.
</Warning>

**To edit:**

1. Find the campaign in the Scheduled tab
2. Click **Edit** or the campaign name
3. Make necessary changes
4. Re-schedule or send now

### Pausing a Campaign

If you need to temporarily stop a scheduled campaign:

1. Find the campaign in Scheduled campaigns
2. Click **Pause**
3. The campaign will remain paused until you resume or reschedule

### Canceling a Campaign

To permanently cancel:

1. Open the scheduled campaign
2. Click **Cancel** or **Delete**
3. Confirm the cancellation

***

## Advanced Scheduling Features

### Recurring Campaigns

Set up campaigns that send on a regular schedule:

* **Weekly Newsletter**: Every Tuesday at 10 AM
* **Monthly Digest**: First Monday of each month
* **Daily Updates**: Every day at 8 AM

<Note>
  Recurring campaigns automatically create new sends based on your schedule. You can edit content for each occurrence.
</Note>

### Timezone Optimization

Send emails at the same local time for all recipients:

**Example:** Schedule for "10:00 AM recipient's time"

* New York subscribers receive at 10:00 AM EST
* London subscribers receive at 10:00 AM GMT
* Tokyo subscribers receive at 10:00 AM JST

This ensures everyone gets your email during optimal hours regardless of location.

***

## Scheduling Best Practices

<AccordionGroup>
  <Accordion title="Plan Ahead">
    * Schedule campaigns at least 24 hours in advance
    * This gives time for final reviews and any last-minute changes
    * Avoid scheduling during your off-hours when issues can't be addressed
  </Accordion>

  <Accordion title="Consider Your Audience">
    * Think about when your subscribers check email
    * Factor in their work schedules and time zones
    * Avoid holidays and major events if not relevant
  </Accordion>

  <Accordion title="Test Your Timing">
    * A/B test different send times
    * Analyze open rates by send time
    * Build a send time strategy based on data
  </Accordion>

  <Accordion title="Avoid Over-Scheduling">
    * Don't flood inboxes with too many emails
    * Space campaigns appropriately (typically 1-4 per month)
    * Consider subscriber fatigue
  </Accordion>
</AccordionGroup>

***

## Next Steps

<CardGroup cols={2}>
  <Card title="Campaign Analytics" icon="chart-bar" href="/campaign-reports">
    Track how your scheduled campaigns perform
  </Card>

  <Card title="Automation" icon="robot" href="/creating-workflows">
    Set up automated email sequences
  </Card>
</CardGroup>